Executive Assistant to Vice President

Job Description

Executive Assistant to Vice President

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Location: Hyderabad

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Industry : Manufacturing/ Retail/ Insurance

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Job Purpose

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To provide high-level administrative, organizational, and coordination support to the Vice President, ensuring effective management of schedules, meetings, correspondence, information flow, follow-ups, and important business activities.

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The position requires a high degree of confidentiality, professionalism, attention

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to detail, and the ability to coordinate effectively with senior management and

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various departments.

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 Manage and maintain the Vice President daily calendar, appointments,meetings, and schedules.

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 Coordinate internal and external meetings and ensure timely communication to concerned persons.

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 Prepare daily/weekly schedules and reminders for important meetings,commitments, and follow-ups.

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 Maintain proper records of important documents, communications, and commitments.

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 Schedule meetings with internal departments, customers, suppliers, consultants, bankers, government officials, and other stakeholders.

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 Record minutes of meetings wherever required and circulate action points to concerned departments.

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 Provide regular status updates to the Director on important pending matters.

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Collect and compile information and reports from various departments as instructed by the Director.

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 Prepare management reports, presentations, dashboards, and MIS reports.

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 Track important business activities, targets, projects, and departmental commitments.

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 Highlight delays, critical issues, and pending matters requiringmanagement attention.

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 Assist the Vice President in reviewing departmental performance and important business developments.