Executive Assistant to Managing Director

Job Description:

• Schedule appointments, meetings, and travel arrangements for the Managing Director
• Ensure efficient use of the Managing Director's time
• Draft correspondence, prepare presentations, and organize documents and files
• Provide administrative assistance as required
• Coordinate with internal and external stakeholders
• Ensure seamless communication and collaboration
• Handle sensitive and confidential information with discretion
• Assist in planning and coordinating meetings, conferences, and events
• Prepare meeting agendas, materials, and follow-up actions
• Arrange domestic and international travel, including flights, accommodations, and transportation
• Prepare travel itineraries and expense reports
• Maintain and update contact lists and other relevant databases
• Attend to queries pertaining to the Managing Director's office in their absence
• Draft, manage, and renew contracts, ensuring timely tracking and documentation
• Take dictation in shorthand and transcribe documents accurately

Requirements

• Excellent organizational and time management skills
• Strong communication and interpersonal skills
• Ability to maintain confidentiality and handle sensitive information
• Proficiency in Microsoft Office and other productivity tools
• Shorthand skills and transcription accuracy