Executive Assistant to Chief Executive Officer

Role:

We are seeking an experienced Executive Assistant to provide high-level executive support in a fast-paced corporate environment.

Key Responsibilities:

• Manage complex executive calendars, meetings, and scheduling across multiple time zones
• Coordinate domestic and international travel, itineraries, and expense management
• Handle confidential communications, executive correspondence, and document management
• Organize meetings, events, and logistics while proactively resolving scheduling conflicts
• Maintain information in compliance with data governance and confidentiality standards
• Partner with senior leaders and stakeholders across the organization

Required Skills:

• 10+ years of executive-level administrative experience
• Advanced Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Strong organizational, communication, and multitasking skills
• Ability to manage confidential information with professionalism and sound judgment
• Quick learner with strong technology aptitude

“We use AI in our Hiring Process”

Mindlance is an equal opportunity employer. We are committed to inclusive, equitable, barrier-free recruitment and selection processes, and work environment in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). We will be happy to work with applicants requesting accommodation at any stage of the hiring process.

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