Executive Assistant to CEO

Position - Executive Assistant to CEO

Job Location - Mumbai (Andheri West)

About Pinkvilla

Pinkvilla is India's leading entertainment and lifestyle content platform, reaching over 50 million users monthly across web, mobile, and social media. Backed by Flipkart, Pinkvilla covers Bollywood, television, regional cinema, Hollywood and Korean entertainment, and produces marquee properties such as the Pinkvilla Screen and Style Icons Awards. As part of the Flipkart Group, Pinkvilla is building a structured internal go-to-market to make its media, content, and event properties available to Flipkart's own business units as a marketing and brand-building resource.

Role Overview

We are looking for a highly organised and proactive Executive Assistant to CEO who will provide high-level administrative and operational support. The role requires excellent communication, coordination, time-management, and the ability to handle confidential information with discretion.

Key Responsibilities

• Manage the CEO’s calendar, meetings, appointments, and schedules.
• Coordinate internal and external meetings, including preparing agendas and follow-ups.
• Handle emails, calls, correspondence, and day-to-day communication on behalf of the CEO when required.
• Prepare presentations, reports, documents, and meeting notes.
• Track key action items and ensure timely follow-up with relevant stakeholders.
• Coordinate with internal teams and external partners on behalf of the CEO.
• Assist with travel planning, itineraries, and other logistics.
• Maintain confidentiality of sensitive business and personal information.
• Support the CEO with special projects and ad-hoc requirements.
• Help ensure smooth day-to-day functioning of the CEO’s office.

Requirements

• 3–6 years of experience as an Executive Assistant, Personal Assistant, or similar role.
• Excellent verbal and written communication skills.
• Strong organisational and time-management abilities.
• Proficiency in MS Office / Google Workspace.
• Ability to multitask and work in a fast-paced environment.
• Strong attention to detail and follow-through.
• High level of professionalism, discretion, and confidentiality.
• Ability to interact confidently with senior leadership and external stakeholders.

Preferred Skills

• Strong coordination and stakeholder-management skills.
• Good problem-solving and decision-making abilities.
• Proactive approach with the ability to anticipate requirements.
• Comfortable handling multiple priorities and last-minute changes.