Executive Assistant T5

About CIBC:

CIBC is a leading North American bank, with a history of more than 150 years of living our purpose - to help make your ambition a reality. Client relationships are at the center of our strategy, and our growth is enabled by a highly engaged and connected global team. From digital banking to community impact, we're proud to drive progress for our clients and our communities.

Recognized for our culture, award-winning innovation and community investment, CIBC continues to evolve by putting people and progress at the centre of everything we do.

About CIBC India:

CIBC India is a technology and operations hub in Hyderabad, where you'll be part of our highly engaged and global team, and play a central role in supporting our growth. Whether you're driving innovation in digital banking or streamlining client onboarding, you'll be part of a culture recognized for excellence and investment in people. At CIBC India, people and progress are at the center of what we do: you'll develop skills, collaborate with industry leaders, and see your ideas realized in a culture that values progress and belonging.

We provide cutting-edge resources, ongoing learning, and a supportive environment where people come first. If you're ready to create meaningful change and build your future, CIBC India is where your ambition meets opportunity.

What CIBC India Offers:

At CIBC India, your goals are a priority. We start with your strengths and ambitions and strive to create opportunities to tap into your potential. We aspire to give you a career that goes well beyond your compensation.

We work to recognize you in meaningful, personalized ways including competitive fixed pay, performance-based incentive programs, a family-first benefits program, employer contributions for your retirement, attractive time off and leave offerings, wellbeing support, and MomentMakers, our social, points-based recognition program.

Our spaces and technological toolkit will make it simple to bring together great minds to create innovative solutions that make a difference for our clients worldwide

We cultivate a culture where you can express your ambition through initiatives like Purpose Day, a paid day off dedicated for you to use to invest in your growth and development.

What You'll Be Doing (position summary):

The Executive Assistant manages the day-to-day administrative activities for the CIBC India team in support of the Country Head, India. Responsibilities also include on-going administrative management of the region, providing support to the team(s) and ensuring timely and effective delivery of services and assigned projects.

At CIBC India we enable the work environment most optimal for you to thrive in your role. Details on your work arrangement (including on-site and remote work) will be discussed at the time of your interview.

How You'll Succeed (responsibilities):

Experience: 3-5 years of experience

• Calendar Management - Maintain and monitor the executives' calendars of scheduled appointments, upcoming events and matters requiring immediate attention. Coordinate agendas, and send meeting invitations and agendas to attendees, book meeting rooms and arrange for IT resources and refreshments in support of a smooth and efficient meeting facilitation.
• Travel Arrangement & Expense Reporting - Make travel arrangements and maintain travel expense account including expense submissions on behalf of the Executives. Arranges group travel as necessary. Monitor and track all department invoices and expenses including contracts; process expense reports/invoices and update financial reports when required.
• Professional Support - Prepare standard correspondence, minutes, reports and presentations frequently of a confidential, strategic and/or specialized nature ensuring completed material is produced in a timely manner. Assist with the preparation of presentations and management reporting.
• Administrative Duties - Provide ongoing administrative support such as; assisting with onboarding/offboarding activities for new and departing employees (includes processing requests for technology requirements, business cards, corporate cards, expense and travel profiles etc.) and planning conferences and townhalls for the CIBC India team.

Who You Are (skills/qualifications):

Must Have Skills:

• Requires 3 to 5 year's experience in an administrative function in a fast-paced environment.
• Confidence and ability to exercise independent judgment, discretion and diplomacy in managing the activities of an executive
• General business knowledge and general understanding of the organizational unit and its functions
• Good understanding of processes, policies and procedures required for supporting the business units.
• Detail oriented, organized, and able to manage time and multi-task to accomplish a wide variety of tasks.
• Intermediate level PC skills (MS Office: Excel, Word, PowerPoint, Outlook, Teams).
• Strong communication and interpersonal skills to interact with a wide range of individuals in a wide range of situations, which usually requires tact, diplomacy, and discretion. Strong initiative and self-managing skills to be able to work independently with very little direction and to respond effectively to issues as well as potential issues that may arise.
• Ability to deal with clients in a professional and courteous manner, and to develop professional working relationships.
• Ability to learn about the organization and the supported business units' uniqueness and then use this knowledge to carry out accountabilities.
• Ability to work both independently, as well as part of a cohesive team
• Ability to deal with confidential materials in an appropriate manner.

KEY CROSS FUNCTIONAL RELATIONSHIPS:

• Interacts with colleagues at all levels within CIBC India in order to provide administrative support.
• Interacts and collaborates regularly, with Executives and their representatives, with senior managers, and with cross-functional business units to carry out accountabilities.
• Interacts with various external contacts including couriers, vendors, premises and building maintenance.
• Interacts regularly with various internal LOBs and departments to accomplish supervisory or administrative or coordination tasks, and with other advisory or support units (such as Human Resources) when matters arise that require their involvement, or to develop and implement business process improvements.

DECISION RIGHTS & AUTHORITIES:

As an employee of CIBC, the incumbent must comply with all applicable CIBC and Line of Business policies, guidelines and controls.

Privacy:

By proceeding with the creation of a profile and submitting an application in response to this job posting, you acknowledge and agree that your personal data will be collected, used, retained and disclosed by CIBC India and its affiliates, as described in the Candidate Privacy Statement.