Executive Assistant

We are excited to announce an opening for Executive Assistant at ACI. Please find below the details of the role and its responsibilities.

Skills Required:

Executive Assistant, EA

Job Summary:

We are seeking a highly organized and proactive Executive Assistant to support senior leadership team. The ideal candidate will be a master at multitasking, thrive in a fast-paced environment, and handle confidential information with the utmost discretion. This role is essential in ensuring the executives day-to-day operations run smoothly and efficiently.

Key Responsibilities:

• Manage executives calendar, including scheduling meetings, appointments, and travel arrangements
• Prepare internal and external communications, presentations, reports, and other documents
• Screen and prioritize emails, phone calls, and other correspondence
• Coordinate and facilitate meetings, including agenda preparation, note-taking, and follow-up
• Liaise with internal teams and external stakeholders on behalf of the executive
• Handle expense reports, reimbursements, and budget tracking
• Conduct research and compile briefing materials as needed
• Maintain strict confidentiality and manage sensitive information appropriately

Qualifications:

• Proven experience as an Executive Assistant or in a similar administrative role
• Excellent organizational and time management skills
• Strong written and verbal communication abilities
• Proficiency in Microsoft Office Suite
• Discretion and professionalism in handling confidential information
• Ability to anticipate needs and think critically

Preferred Skills:

• Experience supporting C-level executives
• Familiarity with project management tools
• Ability to work independently and as part of a team
• Flexibility in a dynamic work environment