Exec Admin

Executive Admin

Location: Krakow, MA, PL, 30-701

We are looking for an experienced Executive Admin to join our Global Admin team in Krakow, Poland. The successful candidate will work a hybrid schedule and serve as the first point of contact for executives, providing professional and efficient service. Key activities include scheduling complex meetings, managing Outlook calendars, booking travel, producing expense reports, preparing PowerPoint presentations, drafting correspondence, maintaining records, taking meeting minutes when required, and preparing reports or summaries upon executive request.

The role also ensures an accurate information workflow.

Responsibilities

• Provide administrative support for executive leadership (VP & above)
• Communicate effectively to relevant personnel via oral, written, and visual media using appropriate equipment, software, and/or systems
• Research and summarize information with supporting data in preparation for meetings, work projects, and reports
• Ensure security, integrity, and confidentiality of data
• Ensure processes are performed according to Westinghouse policies and standards
• Focus on details
• Proactively resolve queries in cooperation with other departments

Qualifications

• Associate’s degree (or equivalent with years of experience) or bachelor’s degree
• 2+ years of experience in a similar role
• Commitment to excellence and result orientation
• Communication and presentation skills in an international business environment at all hierarchy levels of the organization
• Embrace and actively manage change
• Balance multiple priorities through strong time‑management skills, with attention to detail and analytical problem‑solving
• Demonstrated proficiency in internet navigation for information and data gathering; high level interpersonal skills, poise, tact, and diplomacy required to handle sensitive and stressful situations
• Apply proficient knowledge of policies and procedures of assigned department(s) and Westinghouse
• Availability to work on 2nd shift (14:00‑22:00 CET)

Benefits Offered In Poland

• Stable employment
• Outstanding and supportive atmosphere of collaboration in the team and within the Westinghouse group
• Attractive remuneration with bonuses
• Hybrid model of work, flexible working time
• MyBenefit Cafeteria
• Life insurance
• Private Medical Care
• Private Group Insurance
• Employee Assistance Program: confidential counseling and resources for employees, eligible dependents, and household members
• Charity initiatives
• Parking space for employees
• Employee referral program

The base salary range for this position is estimated to be 7,333 to 9,133 PLN gross per month. In addition to the base pay, this role may be eligible for incentive pay based on company and individual performance.

Westinghouse is an Equal Opportunity Employer including Veterans and Individuals with Disabilities.

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