Event Specialist

Title: Event Specialist Type: Full-time | On-site | Mumbai | willing to travel for events | open for on- ground events Industry: Nutrition/ Wellness/ FMCG/ Lifestyle preferred Role Overview Ace Blend is looking for a highly energetic, organized, and execution-focused Events Executive / Event Coordinator to manage on-ground events, brand activations, sampling activities, and premium brand experiences. The ideal candidate should have strong coordination skills, experience handling large-scale events, and the ability to manage end-to-end execution while representing the brand professionally in high-energy environments. This role requires someone who is proactive, camera-friendly, detail-oriented, and comfortable travelling for events and activations.

Key Responsibilities • Plan and execute on-ground events, brand activations, sampling drives, and promotional activities • Coordinate with vendors, event partners, mall teams, agencies, and external stakeholders • Handle negotiations with vendors and event partners to ensure smooth execution within budgets • Manage logistics coordination, inventory planning, and stock movement for events and activations • Monitor and maintain event inventory, branding materials, sampling products, and setup requirements • Ensure seamless execution of premium events with high footfall and customer engagement • Handle crowd coordination and manage event operations professionally during peak activity hours • Coordinate sales activities and ensure smooth customer interaction during activations • Capture event moments, behind-the-scenes content, stories, photos, and footage for social media and branding purposes • Work closely with marketing, social media, and brand teams for event communication and content requirements • Maintain proper event records, reports, vendor data, and activation performance sheets • Prepare and manage event trackers and reports using Excel and internal sheets • Travel for events, exhibitions, fitness expos, marathons, wellness events, and brand collaborations whenever required Requirements • 2–3 years of experience in Events, Brand Activations, On-ground Marketing, or Event Coordination • Prior experience in Sports, Wellness, Nutrition, FMCG, Lifestyle, or D2C brands preferred • Strong vendor management and coordination skills • Excellent communication and interpersonal abilities • Strong understanding of event execution and customer engagement • Good knowledge of Excel, data tracking, and reporting • Camera-friendly personality with confidence in handling on-ground interactions • Ability to work in fast-paced and high-pressure event environments • Strong ownership, multitasking, and problem-solving abilities • Comfortable with travelling and working on weekends/events when required What We’re Looking For • Highly organized and execution-driven individual • Strong coordination and operational management skills • Someone who can represent the brand professionally during premium events and activations • Energetic, proactive, and people-friendly personality • Passion for fitness, wellness, lifestyle, and consumer engagement • Ability to handle large crowds, premium audiences, and high-footfall events efficiently Interested candidate can share their CV at [email protected]