Event Manager

Job Description – Event Manager

Location: K.R. Mangalam University

Experience: 4–8 years

Reporting To: Dean Student Welfare / Director – Student Engagement

Job Purpose

We are looking for an energetic and creative Event Manager to build student communities, manage student-led clubs, organise university events, generate sponsorships and promote events through social media.

Key Responsibilities

• Build and manage student communities, clubs and societies across music, dance, sports, entrepreneurship, gaming, culture, technology, etc.
• Develop and manage student leaders, volunteers and ambassadors to increase participation in university activities.
• Conceptualise and execute cultural, entertainment, academic, sports and inter-university events.
• Take complete ownership of events from planning to execution and post-event activities.
• Identify and secure event sponsorships and brand partnerships.
• Prepare sponsorship proposals, approach potential sponsors and negotiate commercial arrangements.
• Coordinate with vendors for stage, sound, lighting, LED, tentage, décor, branding, photography, videography, security, catering, etc.
• Obtain quotations, negotiate with vendors and ensure events are delivered within budget and on time.
• Develop and execute social-media campaigns for events, including Reels, Stories, teasers, countdowns, influencer/student promotions and post-event content.
• Coordinate with the Digital Marketing, Creative, Photography and Video teams to maximise event reach and engagement.
• Build relationships with other colleges, student communities, influencers and youth organisations to increase external participation.
• Prepare post-event reports covering attendance, social-media reach, sponsorship, expenditure and student feedback.

Key Performance Indicators

• Number and engagement of active student clubs/communities
• Student participation and attendance at events
• Number of successful events organised
• Sponsorship revenue generated
• Events delivered within approved budget
• Social-media reach and engagement generated from events
• Inter-university participation
• Student satisfaction

Ideal Candidate

• 4–8 years of experience in event management, student engagement, experiential marketing or youth marketing
• Strong student/community-building and networking skills
• Proven experience in sponsorship acquisition and vendor management
• Strong understanding of Instagram, Reels, social-media campaigns and influencer marketing
• Excellent communication, negotiation and execution skills
• Highly energetic, creative and comfortable working with students and large events
• Willing to work evenings/weekends when required for events

Key requirement: We are looking for someone who can build the student community, bring sponsors, execute the event and create social-media buzz around it—not merely coordinate vendors.