Engineering Coordinator (Philadelphia)

Position Summary The Engineering Coordinator is the control point for Ecosave’s project development process, responsible for enforcing stage progression, ensuring completeness of inputs, and driving predictable, on-time delivery of engineering milestones. This role owns process integrity across all development stages (Assessment → Service), eliminating ambiguity around project status, preventing incomplete handoffs, and ensuring that no work advances without meeting defined requirements. Success in this role means: Clear, agreed-upon delivery dates across all active projects Absolute visibility into project stage and status Zero circumvention of the defined development process This is a high-accountability role with full authority to stop progress when requirements are not met. Core Responsibilities Process Ownership & Enforcement Own and enforce adherence to the Ecosave development process across all stages Only permit stage advancement when required inputs, documentation, or approvals are complete Eliminate ambiguity by ensuring every project has a clearly defined and agreed-upon stage Identify and close gaps in process compliance across Sales, Project Developers, Engineers, Estimators, Project Managers, M&V, and Incentives Stage Gate Management Define, track, and enforce stage entry and exit criteria for all projects Ensure all required customer inputs, technical data, and internal deliverables are complete before progression Prevent downstream inefficiencies by enforcing upstream discipline Project Visibility & Reporting Maintain real-time accuracy of project status and information across systems (SAP, Salesforce, shared tools) Deliver consistent, reliable reporting on project stage, risks, and upcoming milestones Highlight bottlenecks, missing inputs, and risks to schedule Cross-Functional Coordination Drive alignment between: Project Developers Engineering teams M&V and Incentives teams Peer Coordinators (Sales and Construction/Service) Ensure seamless handoffs between development, sales, and execution phases Other necessary stakeholders Engineering & Documentation Control Track and manage all engineering deliverables, design packages, and technical documentation Ensure version control and completeness of all project documentation Coordinate design reviews, submissions, and partner deliverables External Partner Management Coordinate with third-party engineering partners to ensure scope clarity and on-time delivery Track deliverables, enforce timelines, and support invoice and approval workflows Continuous Improvement Identify recurring process breakdowns and implement corrective actions Support standardization of workflows, templates, and documentation requirements Contribute to ongoing process refinement and scalability Qualifications Bachelor’s degree in Engineering, Project Management, or related field (preferred) or equivalent experience. 2–5 years’ experience in engineering coordination, project support, or construction administration. Proficiency in Salesforce, SAP, MS Office, SharePoint, and ERP/CRM systems. Excellent organization, follow-up, and communication skills. Demonstrated ability to manage multiple priorities in a fast-paced, team-oriented environment. Key Behaviors (Ecosave People-First Standards) Acts with Urgency – proactively manages deadlines and keeps teams accountable. Builds Trust – ensures accuracy, consistency, and follow-through.

Great Accountable Teammate – supports the entire Engineering Pod with a “One Team” mindset. Emotionally Intelligent – communicates clearly and collaborates effectively across departments. Relentlessly Competes – drives to exceed expectations and eliminate bottlenecks.