DMS Configuration Specialist

Document Management System (DMS) Configuration Specialist Experience: 2–5 Years Required Skills Veeva Vault / Documentum / OpenText / SharePoint or similar DMS platforms Document Management Systems (DMS) Configuration Metadata & Workflow Configuration Product Configuration Document Lifecycles & Security Permissions Role Overview We are looking for a DMS Configuration Specialist with hands-on experience in configuring and supporting Document Management Systems in regulated environments. The candidate will be responsible for configuring workflows, metadata, document lifecycles, security models, and taxonomy structures while ensuring compliance, usability, and operational efficiency. Key Responsibilities System Configuration Configure document types, metadata fields, workflows, lifecycles, user roles, and permissions.

Define taxonomy structures, classification models, folder hierarchies, and numbering schemes. Configure templates, controlled vocabularies, and business rules. Support integrations with systems such as RIM, QMS, ERP, LMS, or external repositories.

Requirement Gathering & Solution Design Work with business stakeholders to gather and translate requirements into configuration specifications. Prepare functional design documents (FDDs), configuration documents, and change logs. Participate in solution design discussions and recommend best practices.

Testing & Validation Develop and execute test scripts for UAT/IQ/OQ/PQ validation activities. Validate workflows, metadata rules, permissions, and lifecycle configurations. Troubleshoot configuration issues and coordinate with IT/vendors for resolution.

Deployment & Support Support configuration migration across DEV, QA, and PROD environments. Ensure compliance with change control and validation processes. Assist in SOP creation, user training, and rollout activities.

Provide post-go-live support and system enhancement recommendations. Required Qualifications 2–5 years of hands-on experience configuring DMS platforms such as Veeva Vault, Documentum, OpenText, or SharePoint. Strong understanding of metadata models, workflows, document lifecycles, taxonomy, and security frameworks.

Experience working in regulated environments (GxP, 21 CFR Part 11, Annex 11) is preferred. Excellent analytical, troubleshooting, and documentation skills. Ability to work with cross-functional and global teams.

Prior experience in pharmaceutical, biotech, or medical device domains is preferred.