Catering and Event Sales Administrator (Philadelphia)

Job Title : Catering and Event Sales Administrator Company : 12th Street Catering Location : Philadelphia, PA (On-site) Job Type : Full-Time, Salaried About Us : 12th Street Catering is a premier full-service catering company based in Philadelphia, known for our fresh, creative menus and exceptional service. We specialize in corporate events, weddings, galas, and private parties, and pride ourselves on curating unforgettable experiences tailored to each client’s vision. Position Summary : We are seeking a dynamic and detail-oriented Catering & Events Sales Administrator to join our growing sales pod team.

This position plays a key role in both event coordination and catering sales, supporting the sales team in closing business and ensuring events are executed flawlessly. The ideal candidate has strong communication and organizational skills, a passion for hospitality, and a drive to support client relationships and revenue growth. Key Responsibilities : Serve as a secondary point of contact for clients within the sales pod, managing inquiries, proposals, and event logistics.

Support sales efforts by assisting in lead follow-up, creating custom proposals, and maintaining CRM data. Collaborate with the sales executive and culinary team to develop creative, customized menus. Coordinate with internal departments (kitchen, staffing, rentals, logistics) to ensure all event details are aligned and executed smoothly.

Attend client meetings and site visits as needed to support the sales process and finalize event details. Prepare comprehensive event documents including timelines, staffing plans, floor plans, and setup/breakdown instructions. Maintain strong client relationships through proactive communication and professional service.

Provide on-site event support as needed, ensuring client satisfaction and smooth operations. Track sales metrics and assist with post-event feedback to enhance future services and upsell opportunities. Qualifications : 1+ years of experience in catering sales, event administrative, or hospitality is preferred.

Proven ability to manage multiple projects and deadlines in a fast-paced environment. Excellent verbal and written communication skills. Strong attention to detail and problem-solving abilities.

Proficiency in Microsoft Office Suite; familiarity with CRM and event management software a plus. Availability to work flexible hours, including evenings and weekends as needed. Valid driver’s license and reliable transportation required.

Preferred Attributes : A passion for food, events, and client service. Experience working in a collaborative sales environment or team pod structure. Ability to think creatively and contribute ideas to enhance the client experience.

Willingness to work nights and weekends. Benefits : Health, dental, vision, and life insurance options. Retirement plans and 401(k) options.

Paid company holidays and vacations. What We Offer : Opportunities for professional development and advancement. A collaborative, energetic team environment.

The chance to be part of some of the most exciting events in the region.