Business Operations Coordinator

We’re looking for a Business & Operations Coordinator who can keep our U.S. office running smoothly. You’ll handle scheduling, logistics, event support, basic marketing tasks, and general admin – while getting hands‑on exposure to the business side of an AI startup.

This role is ideal for someone early in their career who is motivated to learn, stay organized, manage a variety of tasks, and grow into new responsibilities over time.

Key Responsibilities

• Manage the U.S. CEO’s calendar, scheduling, and daily priorities
• Prepare light briefing notes, follow-ups, and reminders
• Coordinate meetings, deadlines, and travel logistics
• Keep internal processes organized and up to date
• Track tasks and help projects move forward
• Ensure communication flows across teammates and partners
• Assist with events, workshops, and partner meetings
• Help coordinate small campaigns, email sends, or social posts (optional, don’t need experience)
• Support the production of simple materials (agendas, notes, recaps, light edits)
• Update CRM entries and meeting notes
• Help prepare decks or materials for customer calls and assist with follow-ups and coordination

This role starts with coordination and operations — and can grow into marketing, events, or sales depending on your interests.

Requirements

• 1–3 years of professional experience in administrative support, office coordination, marketing coordination, customer support, or similar roles
• Exceptionally organized and reliable
• Strong written communication and professionalism
• Comfortable juggling multiple tasks and adjusting to fast‑moving priorities
• Positive attitude, willingness to learn, and strong follow‑through

Preferred Qualifications

• Experience supporting a manager or team (EA/coordination roles)
• Event planning or logistics experience
• Familiarity with tools like Notion, Jira, CRM systems (but not required)
• Interest in AI, tech, or startups — curiosity matters far more than expertise