Back Office Executive
Kalanya Fashions Pvt. Ltd.
Job Description
Location: Bhopal
About the Role
We are looking for a detail-oriented and organized Back Office Executive to manage merchandising, inventory records, MIS reports, and day-to-day back office operations. The ideal candidate should be comfortable working with data, software applications, and coordinating with multiple departments to ensure smooth business operations.
Key Responsibilities
Merchandising & Inventory
* Maintain accurate product and stock records.
* Create and update product masters in the ERP system.
* Coordinate with purchase, warehouse, and store teams for stock movement.
* Track inward/outward inventory and ensure timely data updates.
* Assist in merchandising planning and stock allocation across stores.
* Monitor stock ageing, replenishment, and inventory accuracy.
Data Entry & MIS
* Perform daily data entry with high accuracy.
* Prepare daily, weekly, and monthly MIS reports.
* Analyze inventory and sales data.
* Generate reports using ERP, Excel, and Power BI.
* Ensure all business data is updated and error-free.
Software & Systems
* Work on ERP software for inventory and operations.
* Use Microsoft Excel (advanced functions preferred).
* Create and update dashboards using Power BI.
* Coordinate with IT/vendors for system-related issues when required.
Back Office Administration
* Maintain physical and digital records.
* Organize invoices, purchase documents, and important files.
* Coordinate with stores, warehouse, accounts, and management.
* Handle documentation and operational paperwork.
* Ensure compliance with internal processes and documentation standards.
Required Skills
* Excellent knowledge of Microsoft Excel.
* Working knowledge of Power BI (preferred).
* Comfortable learning and using ERP software.
* Strong analytical and numerical ability.
* Good organizational and documentation skills.
* High attention to detail and accuracy.
* Good communication and coordination skills.
* Ability to multitask and meet deadlines.
Preferred Qualification
* Bachelor’s degree in Commerce, Business Administration, Computer Applications, or a related field.
* 1–3 years of experience in back office operations, merchandising, inventory management, or MIS reporting.
* Experience in retail, fashion, or FMCG will be an added advantage.
What We’re Looking For
* A proactive individual who enjoys working with data and processes.
* Someone who takes ownership and maintains high accuracy.
* A team player with a problem-solving mindset.
- * Willingness to learn new software and continuously improve operational efficiency.