Assistant Manager Administration

Job Title: Assistant Manager – Administration Number of Openings: 1 Location: Zirakpur Corporate Office (Punjab) Working Days: 6 Days a Week Job Type: Full-Time Experience Required: Minimum 4–6 Years Salary/Budget: As per experience Job Overview We are looking for experienced and dependable Assistant Managers – Administration to strengthen administrative and facilities support across Pan India operations. The role involves managing billing, vendor coordination, repair and maintenance activities, travel arrangements, signage, and overall office infrastructure. The ideal candidate should possess strong administrative knowledge, vendor management skills, and hands-on experience in facilities and maintenance operations, ensuring efficiency, compliance, and cost control.

Key Responsibilities Billing & Vendor Management Verify, process, and track invoices for administrative and facility-related services Maintain vendor records, contracts, and ensure timely payments Monitor service costs and support budget control initiatives Repair & Maintenance Oversee preventive and corrective maintenance of AC, genset, electrical, plumbing, civil, and carpentry works Coordinate with vendors and internal teams to ensure timely resolution of maintenance issues Ensure minimal downtime of facilities and equipment Travel & Logistics Manage employee travel bookings and expense reconciliation Ensure cost-effective, policy-compliant travel arrangements Coordinate with travel vendors and internal stakeholders Signage & Office Infrastructure Supervise installation, repair, and maintenance of signage and branding materials Ensure upkeep of office facilities, furniture, and assets Support office setup, relocation, and refurbishment activities Compliance & Safety Ensure adherence to statutory requirements, safety standards, and internal policies Maintain records of inspections, certifications, and compliance documentation Support audits and safety reviews Key Requirements Experience 4–6 years of experience in administration or facility management Exposure to billing, vendor coordination, and maintenance operations Experience managing multiple vendors and locations preferred Skills & Competencies Good knowledge of facility and maintenance operations Strong vendor management and coordination skills Understanding of billing processes and cost control Good communication, multitasking, and problem-solving abilities Proficiency in MS Excel, documentation, and reporting Educational Qualification Graduate in Business Administration / Commerce / Engineering Facility Management or Safety-related certifications preferred Compensation & Benefits Salary as per experience and interview performance Additional benefits as per company policy