AP Analyst

Job Description

Job Description

Position Summary

We are seeking a detail-oriented Accounts Payable Analyst to join our growing finance team on a temporary, open-ended assignment. This role is ideal for an experienced accounting professional with strong knowledge of the accounts payable cycle, general ledger accounting, and NetSuite ERP. The AP Analyst will support day-to-day financial operations by ensuring the timely and accurate processing of invoices, maintaining vendor relationships, reconciling accounts, and assisting with month-end close activities in a fast-paced AI technology environment.

Key Responsibilities

• Process high-volume vendor invoices accurately and efficiently in NetSuite, ensuring compliance with company policies and approval workflows.
• Review invoices for coding accuracy, appropriate approvals, and supporting documentation before payment processing.
• Prepare and process electronic payments, ACH transactions, wire transfers, and check runs.
• Reconcile vendor statements and resolve invoice discrepancies, payment issues, and vendor inquiries in a timely manner.
• Prepare and post journal entries related to accounts payable and assist with general ledger reconciliations.
• Maintain accurate AP records and support month-end and year-end closing activities by ensuring all liabilities are recorded appropriately.
• Analyze AP transactions to identify discrepancies and recommend process improvements to enhance efficiency and internal controls.
• Collaborate with Procurement, Finance, and other cross-functional departments to resolve invoice and purchase order issues.
• Assist with audit requests by providing supporting documentation and ensuring compliance with accounting policies and procedures.
• Maintain vendor master data, including W-9 documentation and payment information, while ensuring compliance with company standards.
• Support special accounting and finance projects as assigned.

Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred.
• 3+ years of Accounts Payable or Accounting experience, preferably in a high-growth technology or corporate environment.
• Hands-on experience with NetSuite ERP is required.
• Strong understanding of general ledger accounting, journal entries, account reconciliations, and month-end close processes.
• Experience processing high-volume invoices and managing multiple priorities while meeting deadlines.
• Proficiency in Microsoft Excel, including pivot tables, VLOOKUP/XLOOKUP, and data analysis functions.
• Excellent analytical, organizational, and problem-solving skills with exceptional attention to detail.
• Strong verbal and written communication skills with the ability to collaborate effectively across departments.

Preferred Qualifications

• Experience working in a fast-paced technology or AI company.
• Knowledge of internal controls and accounting best practices.
• Ability to identify opportunities for process improvements and operational efficiencies.