Analyst & Administrator

Job Description We're looking for a detail-oriented and analytical Analyst & Administrator to join our dynamic team in Toronto, Canada. In this full-time role, you'll play a crucial part in supporting our organization's operations by managing data, maintaining records, and providing analytical insights that drive informed decision-making. If you're organized, collaborative, and thrive in fast-paced environments where your contributions directly impact organizational success, we'd love to hear from you.

Responsibilities Develop, implement, and maintain data collection systems and databases using tools such as Microsoft Power Apps, Microsoft Forms, and enterprise data management platforms to ensure accurate and accessible information Analyze and interpret complex datasets using Microsoft Excel and PowerBI to identify trends, patterns, and insights; prepare comprehensive reports and dashboards for management-level audiences Support cross-functional teams by gathering, organizing, and distributing critical data and information in a timely and professional manner Maintain meticulous records in both electronic and hard-copy formats, ensuring data integrity, accuracy, and compliance with organizational standards Prepare, update, and distribute statistical summaries, performance reports, and analytical documentation as required by stakeholders Manage document control systems and maintain comprehensive logs of submissions, reviews, and correspondence with internal and external partners Coordinate with multiple departments and project teams to capture information from field engagements and operational activities Support senior leadership and team members with administrative duties, including scheduling, correspondence, and record management Identify opportunities to streamline processes, improve data quality, and enhance reporting efficiency through innovative solutions Ensure all records, statistics, and documentation are complete, current, and readily accessible for audits and stakeholder reviews Qualifications Minimum 5 years of progressive experience in administrative, reporting, data analysis, or related roles, with demonstrated exposure to regulated or complex organizational environments Advanced proficiency in Microsoft Excel and PowerBI, including the ability to manage, analyze, and present data for internal reporting and external stakeholders Proven experience with document control systems, enterprise data management tools, and database platforms; demonstrated ability to establish, maintain, and audit data integrity Strong written and verbal communication skills, with experience preparing reports, dashboards, correspondence, and presentations for management-level audiences Exceptional organizational and planning skills with meticulous attention to detail and follow-through on multiple priorities Demonstrated ability to manage high volumes of work across competing priorities in fast-paced, deadline-driven environments Proven capability to build trusted, collaborative working relationships with colleagues, team members, and external stakeholders Strong problem-solving abilities and analytical mindset with the capacity to translate data into actionable insights Excellent time management and prioritization skills with the ability to work independently and as part of a team Experience supporting large-scale projects, infrastructure initiatives, or complex organizational programs considered a strong asset Familiarity with Health & Safety, compliance, or regulated industry environments considered a strong asset Experience with Microsoft Power Apps, Microsoft Forms, or similar data collection platforms preferred #J-18808-Ljbffr