AI Workflow Engineer (Netsuite ERP)

AI Workflow Engineer (Netsuite ERP) Accounts Payable Automation Contract · Finance Technology · Hybrid · NetSuite ERP This is a contractual Role, can continue with existing work ABOUT THE ROLE We are looking for an AI Workflow Engineer to redesign our end-to-end Accounts Payable process inside NetSuite. You will own the design, build, and deployment of AI-powered automations that eliminate manual work, reduce fraud exposure, and enforce policy — across invoice capture, vendor management, GL coding, payment runs, and reporting. This is a greenfield build with meaningful impact on financial control.

CHALLENGE AREAS YOU'LL OWN INVOICE CAPTURE Build an AI extraction pipeline to auto-populate NetSuite bill records from inbound invoices — zero manual rekeying. FRAUD PREVENTION Detect bank-detail mutations between invoice submissions and trigger mandatory human review workflows. GL CODING Train a classifier on historical transactions to suggest and validate GL codes, handling multi-GL vendors correctly.

PO MATCHING Auto-match bills to open POs using fuzzy logic; route unmatched bills through an exception approval workflow. PO CREATION Validate PO data at point of creation and surface field-level errors before the record is saved in NetSuite. DUPLICATE DETECTION Block duplicate invoices using multi-signal matching (vendor, amount, date, reference) before bills are posted.

VENDOR MASTER Automate vendor onboarding and record updates with validation rules and a full audit trail inside NetSuite. EXPENSE VALIDATION Route low-value expenses through a lightweight auto-approval path so AP team time is reserved for exceptions. PAYMENT RUN Generate weekly EFT payment files automatically from NetSuite with pre-run anomaly checks and a signoff workflow.

REPORTING Build an exception reporting framework — dashboards and scheduled alerts for all AP control breaches. CREDIT NOTES Implement structured credit-note processing: capture, matching to the original bill, and application in NetSuite. EXPENSE POLICY Apply automated policy compliance checks at expense submission — flag, block, or escalate based on configurable rules.

WHAT YOU'LL BRING 3+ years building automation or integration workflows in a finance or ERP context Hands-on experience with NetSuite (SuiteScript, Workflows, or REST API) Proven use of LLMs or AI APIs (OpenAI, Claude, etc.) in production workflow automations Comfortable with document processing: OCR, PDF parsing, and structured extraction from unstructured invoices Experience with workflow tools such as n8n, Make, Zapier, or equivalent custom-built pipelines Strong data-matching fundamentals — fuzzy matching, deduplication, entity resolution Able to translate a finance pain point into a technical specification independently Understanding of AP controls — three-way matching, segregation of duties, audit trail requirements TECH STACK ERP & Integration NetSuite (SuiteScript / REST) n8n / Make / custom pipelines REST & webhook architecture AI & ML LLM APIs (Claude / OpenAI) Document AI / OCR Classification & fuzzy matching Development Python or Node.js SQL (reporting & validation) Git & version control Finance & Compliance AP controls & audit trails EFT / payment file formats Expense policy frameworks NICE TO HAVE NetSuite SuiteCloud certification Prompt engineering experience RAG / vector search pipelines AP automation product knowledge (Tipalti, Basware, etc.) Finance background or qualified accountant Fraud detection systems