Administrative Officer

Admin Manager – St. Paul’s English School, JP Nagar 3rd Phase

Location: JP Nagar 3rd Phase, Bengaluru

Department: Administration

Position: Admin Manager

Industry: Education / School

Job Summary

St. Paul’s English School, JP Nagar 3rd Phase, is looking for an experienced and responsible Admin Manager to oversee the day-to-day administrative operations of the school. The candidate will be responsible for ensuring smooth functioning of school facilities, vendors, staff support services, documentation, safety, and general administration.

Key Responsibilities

• Manage and supervise the overall day-to-day administrative activities of the school.
• Ensure smooth functioning of school facilities, infrastructure, and support services.
• Coordinate with housekeeping, security, transport, maintenance, and other support staff.
• Manage vendors, service providers, AMC contracts, and procurement of administrative requirements.
• Handle purchase of stationery, office supplies, housekeeping materials, and other school requirements.
• Maintain proper records of assets, inventory, consumables, and administrative documents.
• Coordinate maintenance and repair works related to electrical, plumbing, civil, furniture, equipment, and other facilities.
• Ensure cleanliness, hygiene, safety, and security standards are maintained across the school premises.
• Coordinate with external agencies, contractors, and service providers whenever required.
• Monitor attendance, discipline, and work allocation of non-teaching/support staff.
• Assist the school management and Principal in administrative matters and special events.
• Support arrangements for school functions, meetings, examinations, admissions, and other activities.
• Ensure compliance with school policies, safety procedures, and statutory requirements.
• Handle administrative correspondence, documentation, bills, quotations, and approvals.
• Identify operational issues and ensure timely resolution.
• Maintain good coordination with teachers, non-teaching staff, parents, and management.

Candidate Profile

• Graduate in any discipline; MBA/PG Diploma in Administration will be an added advantage.
• 5–10 years of relevant experience in school administration, facility management, or a similar administrative role.
• Strong knowledge of school administrative operations and vendor management.
• Good communication, interpersonal, coordination, and negotiation skills.
• Strong organizational and problem-solving abilities.
• Good working knowledge of MS Office, Excel, email, and basic administrative software.
• Ability to manage multiple responsibilities and work under pressure.
• Should be proactive, responsible, disciplined, and capable of handling a team.

Key Skills

School Administration | Facility Management | Vendor Management | Procurement | Inventory Management | Housekeeping | Security Management | Maintenance | Staff Management | Documentation | MS Office | Coordination | Communication

Experience: 5–10 Years

Qualification: Any Graduate

Job Location: JP Nagar 3rd Phase, Bengaluru