Administrative Assistant

• Serve as the right hand to the executive team and play a pivotal role in Veho's success
• Manage the Executive Team's calendar, scheduling meetings, appointments, and events to optimize time management
• Coordinate complex travel arrangements, including flights, accommodations, and itineraries
• Prepare and edit correspondence, reports, presentations, and other documents
• Adjust priorities dynamically in response to the fast-paced and evolving needs of a growing company
• Be available outside of standard hours to address urgent matters as needed
• Screen and prioritize emails and inquiries for the Executive Team, ensuring timely responses, potentially leveraging AI for filtering and initial drafts
• Represent the Executive Team in professional communications when required
• Organize board meetings, leadership team meetings, and offsite events, including agenda preparation and minute-taking when needed
• Ensure the Executive Team is prepared for meetings with briefing materials and necessary documentation
• Provide occasional personal support to the Executive Team, such as managing personal appointments or errands
• Improve processes and maximize productivity through the use of AI

Requirements

• 5+ years of experience in an executive assistant or similar role, supporting C-level executives in fast-paced environments
• Experience in a start-up, high-growth, or entrepreneurial organization is highly desirable
• Proven track record of managing complex calendars, travel arrangements, and multiple priorities
• Exceptional organizational and time-management skills, with the ability to prioritize and multitask effectively
• Outstanding written and verbal communication skills, including professional email and report writing
• Adept at problem-solving and decision-making, with a proactive and resourceful approach
• Strong attention to detail, ensuring accuracy in all tasks and materials
• Demonstrated ability to handle confidential information with integrity and discretion
• Proficiency in Google Suite and other relevant communication tools
• Proficiency using AI tools and a willingness to explore new technologies to enhance productivity
• Must be at least 18 years of age

Core Competencies

Demonstrates expertise in managing complex calendars, travel arrangements, and prioritizing multiple tasks in a fast-paced environment. Proficient in utilizing AI tools and Google Suite to enhance productivity and streamline communication.

Highest-signal resume keywords

• Executive Support Experience
• Calendar Management
• Travel Coordination
• Organizational Skills
• Communication Skills

ATS Optimization Keywords

Hard Skills

• Calendar Management
• Travel Coordination
• Report Writing
• Email Communication
• Document Preparation

Soft Skills

• Problem-Solving
• Time Management
• Attention to Detail
• Proactive Approach
• Discretion

Industry Keywords

• Executive Assistant
• C-Level Support
• Start-Up Experience
• High-Growth Environment

Tools & Technologies

• Google Suite
• AI Tools
• Communication Tools

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