Administrative Assistant

São Paulo (Berrini) | 100% On-site

At FiberHome, we are shaping the future of connectivity. As a global leader in telecommunications and network infrastructure, we are driven by innovation, collaboration, and a strong commitment to delivering high-impact solutions to our clients.

Our Culture

At FiberHome, we believe that innovation starts with people. We foster a collaborative, inclusive, and high-performance environment where:

• Ideas are encouraged and innovation is part of our daily mindset
• Teams work together across borders, combining global expertise with local insights
• We invest in continuous learning and professional growth
• Results matter — but how we achieve them matters even more

• We value professionals who are proactive, curious, and driven to make an impact.

Responsabilidades e atribuições

Bill & Invoice Management

• Collect service provider invoices and Nota Fiscal.
• Verify invoice details, amounts and service periods.
• Report invoice anomalies.
• Maintain invoice receipt ledger.
• Track invoice due dates.

Payment Requisition

• Prepare payment supporting documentation.
• Package documentation according to Finance requirements.
• Track payment requisition progress.
• Report bottlenecks and missing documentation.

Administrative Records

• Maintain expense ledgers.
• Maintain vendor invoice ledgers.
• Organize digital and physical filing.

Administrative Support

• Support office logistics.
• Support workstation organization.
• Update expatriate apartment information.
• Register inbound materials.
• Track consumables.

Vendor Support

• Receive vendor requests.
• Register maintenance requests.
• Follow up on missing invoices.
• Follow up on incorrect bills.

Reporting

• Prepare pending payment reports.
• Prepare overdue invoice reports.
• Update Administrative Supervisor.
• Perform other assigned administrative duties.

Requisitos e qualificações

• Verification of invoices and payment documentation.
• Knowledge of Brazilian tax invoices (Notas Fiscais).
• Document and records management.
• Strong attention to detail, accuracy, organization, and time management.
• Responsible execution and clear communication.

Preferred Qualifications

• Prior experience in Accounting or Finance.
• Experience with Chinese-owned companies.