Administrative Assistant

Position: Administration Assistant

Location: Mayfair, London (Site Office and Presentation Suite)

Terms: Full-time, 18-month fixed-term contract (with strong view to growth and extension)

Reporting To: Senior Leadership Team

Purpose: To provide high-quality administrative support, ensure the seamless operation of project offices, and assist the delivery and wider project teams in executing the legacy 1 Mayfair development.

Key Responsibilities

Office & Reception Management

• Visitor Welcome: Greet guests professionally and provide refreshments.
• Communication: Answer incoming phone calls, transfer enquiries, and handle daily correspondence.
• Logistics: Arrange couriers and liaise with logistics suppliers to secure accurate shipping quotes.
• Supplies: Maintain office tidiness and ensure meeting rooms are stocked and prepared.

Project & Team Support

• Meeting Coordination: Schedule meetings, book rooms, manage diaries, and coordinate hospitality.
• Document Control: Assist the document control team by uploading technical drawings and project files.
• Administration: Draft, format, print, photocopy, and file project documents with high accuracy.
• Ad-Hoc Tasks: Enthusiastically undertake diverse administrative duties to support the wider delivery team.

Person Specification

Experience & Technical Skills

• Office Background: Proven experience working in a professional office environment.
• Software Proficiency: Strong skills in Microsoft Office (Word, Excel, Outlook, and PowerPoint).
• Calendar Management: Essential experience in managing complex diaries and schedules.
• Document Handling: Experience with digital filing systems or document control platforms is highly desirable.

Personal Attributes

• Proactive Attitude: Energy, enthusiasm, and a resilient "can-do" approach to work.
• Attention to Detail: Exceptional accuracy in formatting documents and managing data.
• Communication: Outstanding verbal and written communication skills at all professional levels.
• Adaptability: Willingness to handle both minor administrative tasks and larger project duties.
• Team Player: Ability to blend seamlessly into a close-knit, fast-paced delivery team.

Benefits & Remuneration

• Salary: Competitive and commensurate with experience and abilities.
• Growth: Clear opportunities for professional development and contract extension within a high-profile legacy project.