Administration Assistant

Our client, a well-established and dynamic accounting and business advisory firm based in Australia, is seeking a motivated and detail-oriented Administration Assistant to support their accounting team. This role offers an excellent opportunity to work in a collaborative, innovative environment while contributing to high-quality financial and taxation services for a diverse client base.

Job Title: Administration Assistant (Accounting Practice)

Location: Orian City, Dematagoda

Working Hours: 8:30 AM - 4:30 PM (Melbourne Time)

Sri Lanka Time: 4:00 AM - 12:00 PM

What's Offered

• Competitive, above-market salary package (based on experience)
• Comprehensive training and onboarding support
• Friendly and collaborative team environment
• High-quality office facilities
• Long-term career growth opportunities
• Professional development support (training, webinars, memberships covered)
• Autonomy within a supportive structure

Key Responsibilities

• Client & Partner Support: Liaise with clients on behalf of directors, maintain strong relationships, and assist with compliance and secretarial matters (ASIC, CAS360, ATO).
• Administration & Coordination: Manage diaries, appointments, agendas, minutes, invoicing, billing, debt follow-up, and internal database administration.
• Compliance & Tax Support: Assist with lodgement of tax returns, BAS/IAS, payroll, superannuation, and new company/trust/SMSF setups.
• Practice Operations: Organize staff training, seminars, conferences, and events; contribute to team motivation and performance reviews.
• Conflict & Problem Management: Handle staff or client conflicts, propose solutions, and ensure confidentiality.
• Process & Project Assistance: Support special projects, implement new ATO requirements, and assist with end-of-year financial packages.
• General Office Duties: Filing, scanning, archiving, preparing written communications, and providing admin support as required.

Requirements

• Diploma/bachelor's in accounting, Finance, Business, or Commerce is a must
• Must have a knowledge in Australian Accounts background

• At least 2-3 years' experience in admin/accounting support, with strong communication and organizational skills.
• Exposure to accounting software (Xero, CAS360), tax portals (ATO portals), or corporate secretarial work.

• Strong organisational and time management skills
• Ability to prioritise tasks and meet deadlines
• Excellent verbal and written communication skills
• Strong attention to detail and accuracy
• Problem-solving and critical thinking abilities
• Ability to build and maintain professional relationships
• Team player with a proactive and positive attitude

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