Admin Support | Utrecht / Hybrid

For our partner, we are looking for an Admin Support based on 32-40 hours a week.

At our partner in The Netherlands, we provide products, solutions, and services for cybersecurity to national and international customers.

In some cases, we resell the products of technology vendors and in some other cases we provide our own solutions and services. In both cases, it is important to follow some operational, logistical, and administrative processes.

These processes connect the three main departments that are involved in the delivery, namely, sales, operations, and finance. In order to optimize our group offering, we will build a fresh new interdepartmental team. This fresh new cross-functional team will handle all of the processes that connect the dots between the three departments.

The activities for this team are structured around those three departments:

• Provide support to both the Account Managers for the timely start-up and follow-up of expiring contracts;
• Discuss projects with the internal organization so that Finance and Operations know what to do and the projects can start successfully;
• Make calculations in Excel and Salesforce for quotations, based on information you receive from vendors, sales, pre-sales, or customers;
• Maintain and process quotations and orders in Salesforce for a correct transfer to our Finance department.
• Manage the Sales funnel in Salesforce for both new orders and renewals;
• Answer questions from colleagues about quotations and orders. This includes questions from our Service Desk, Finance, and Operations.

Operations

• Monitoring hourly registration;
• Administration and communication around the absence of customer-facing admin roles;
• Tasks around the invoicing of projects;
• Schedule training for billable roles;
• Schedule company meetings;
• Be involved in the last step in the process of order to bill and assign new projects together with Lead Project Manager to Project Managers;
• Several logistical tasks around licenses, maintenance, and deliveries.

Finance

• Perform all activities of the Order-to-Bill, Order-to-Cash processes which are supported by the Company’s AFAS ERP;
• Run the purchasing process and follow up on purchase orders;
• Run the billing process, from its parametrization to the issuance of the invoices;
• Run the collection process;
• Book or check the accounting entries associated with revenues and clients;
• Monitor pricing and volume agreements with suppliers and customers;
• Assist Business controlling and Sales Department in the revenues and customer analyses.

What you can expect from our partner?

• Be taken care of –We offer you an attractive Salary & Bonus, 28 vacation days plus two business closing days; in addition, you have the option to purchase additional vacation days, a quality pension, company smartphone & laptop, and group insurance plans. So, you do not have to worry about a thing!
• Never stop learning –We want to be the best in what we do and therefore we provide training, certifications, and learning opportunities for every employee so you continuously enrich your skills.
• Transparency –Communication is key! So, we organize company and team meetings on a regular basis, so everyone is informed properly.
• Do what you love –Enjoy flexibility with 2 days a week working from home and 3 days a week working with your team in our state-of-the-art, brand new offices with parking, a variety of events, sport at work, and lots of activities. We spend more time at work than we do at home, that is why it is important that everyone feels at home. And we make sure you do!
• Snack to your heart’s desire –At Orange Cyberdefense we keep it healthy. So, you can enjoy an assortment of fresh fruit and healthy snacks. For those with an occasional sugar dip, there are sweet snacks available.
• Reputable brand –You will join an internationally growing company with over 25 years’ experience in the industry. This makes us experts in what we do. We have an international presence and yet local teams to assist our customers.

Requirements:

• HBO or MBO working and thinking level, preferably with a completed education in Finance & Control, Business Economics, or Commercial Economics;
• At least 3 years of work experience in an administrative or financial comparable position; you are ready for the 2nd step in your career;
• Good knowledge of Microsoft Excel (including building/managing reports) and AFAS;
• Good Dutch and English language skills;
• You are analytically strong and excellent at seeing through data/figures; you have strong communication skills and you enter confidentially into discussions based on content and relationship;
• You work precisely and with a hands-on and can-do mentality;
• You have a pro-active attitude and you are satisfied when the work is done and the admin tasks are correctly handled.

Cv layout: in Dutch or English, in Word and maximum 5 pages.

The selection interviews will take place as soon as possible. If you are invited to this, make sure you are available.