Admin & Scheduling Coordinator
Lektrix Property Solutions
Job Description
Own the calendar. Run the day. Keep a busy trades crew firing.
We don't want good. We want the best.
Lektrix is a fast-growing Geelong electrical and property maintenance business, and we're hunting a gun Admin & Scheduling Coordinator to be the beating heart of our operation.
You're the link between "quote accepted" and "team on the doorstep." A job lands, you catch it, book it, send the right sparky, and keep the customer in the loop the whole way. Nothing moves through this business without going through you - and that's exactly how you like it. This is your calendar to run.
A day in your world:
Own the master schedule - every job, every tech, every day
Turn accepted quotes into booked, dispatched jobs fast - customers hear from us within 24 hours, every time
Match the right sparky to the right job
Keep customers in the loop - confirmations, ETAs, the "we're running 30 late" call
Dispatch the crew with everything they need: address, scope, contact, access
Juggle the curveballs - emergencies, reschedules - without dropping a ball
Coordinate rental safety-check bookings from property managers
You're who we want if you:
Have run scheduling, dispatch or coordination before - trades, construction or field services is ideal
Stay ice-cool when the day goes sideways
Can talk to anyone - warm on the phone, sharp on email
Are ruthlessly organised (nothing slips)
Back yourself to make the call and push back when a request doesn't fit
Know your way around job-management software - Simpro is a big tick
What you get:
$80,000-$90,000 + super for the right person
Full-time, 40 hours, based in our Breakwater office
Real autonomy - this is your lane to own
A quality-obsessed team that has your back
A proper 2-3 week handover with our current coordinator (start Aug/Sept)