Admin Officer
Hallam Primary School
Job Description
Meynell Primary School are seeking to appoint a part-time admin officer to start in September 2026. Temporary for 12 months
Closing Date: Monday 31st August 2026 at midnight
Interviews: To be confirmed
The successful candidate will join us to complete a strong team and contribute to the school’s success.
Visits to the school are warmly welcomed. Please contact school to arrange a date to visit.
Main Duties and Responsibilities
Act as the first point of contact for parents, visitors, pupils and staff, providing a friendly, professional and efficient reception service.
Answer incoming telephone calls, respond to routine enquiries and take accurate messages.
Welcome visitors to the school, ensuring all safeguarding and visitor sign-in procedures are followed.
Maintain the security of the reception area by monitoring access and issuing visitor badges.
Use the Bromcom Management Information System (MIS) to:
Record pupil attendance, including late arrivals and early collections.
Update pupil information as instructed.
Produce routine registers, reports and letters.
Maintain accurate pupil records.
Receive and distribute incoming post, parcels and deliveries.
Support pupil welfare by contacting parents regarding illness, appointments or collection arrangements.
Undertake general administrative duties including filing, scanning, photocopying, laminating and preparing documents.
Process routine correspondence, emails and forms in a timely manner.
Assist with maintaining accurate records in accordance with GDPR and school policies.
Order and monitor office stationery and other supplies as required.
Support school events by preparing registers, visitor lists and administrative paperwork.
Work collaboratively with teaching staff and Senior Leadership Team to ensure the smooth running of the school office.
Maintain confidentiality of all information relating to pupils, families and staff.
Follow all school safeguarding, health and safety, data protection and equality policies.
Undertake any other reasonable duties as requested by the Headteacher or Operations Manager.