Admin & Facility Executive

About the Role

We are looking for an organised and proactive Admin & Facility Executive to manage day-to-day office administration, facilities, vendors, and workplace operations. The role will ensure a smooth, safe, clean, and well-maintained office environment while coordinating with internal teams and external service providers.

Key Responsibilities

Office Administration

• Manage day-to-day office administration and ensure smooth workplace operations.
• Maintain office supplies, stationery, pantry, housekeeping, and other essential requirements.
• Monitor office assets, equipment, and inventory records.
• Coordinate office maintenance, repairs, and general upkeep.
• Manage courier, dispatch, mail, and other administrative activities.
• Maintain relevant administrative records, bills, and documentation.

Facility Management

• Ensure cleanliness, hygiene, safety, and overall upkeep of the office premises.
• Coordinate with housekeeping, security, maintenance, and other facility staff.
• Conduct regular checks of office infrastructure and identify maintenance requirements.
• Coordinate with landlords/building management for facility-related issues.
• Manage utilities and track regular requirements such as electricity, water, internet, and other office services.
• Support office events, meetings, employee engagement activities, and other internal requirements.

Vendor Management

• Coordinate with vendors and service providers for office-related requirements.
• Obtain quotations, compare costs, and coordinate approvals wherever required.
• Monitor vendor performance and ensure timely delivery of services.
• Maintain vendor records, contracts, invoices, and service schedules.
• Support negotiation and renewal of facility and service contracts.

Compliance & Safety

• Ensure basic workplace safety and emergency preparedness.
• Maintain records related to facility inspections, AMC/service contracts, and compliance requirements.
• Coordinate with relevant teams/vendors for fire safety, pest control, electrical maintenance, and other periodic checks.

Requirements

• 2–5 years of experience in administration, facility management, or workplace operations.
• Good communication and coordination skills.
• Strong organisational and follow-up abilities.
• Proficiency in MS Office/Google Workspace.
• Ability to manage multiple vendors and administrative tasks simultaneously.
• Practical, proactive, and solution-oriented approach.
• Ability to work independently and take ownership of day-to-day operational requirements.

Key Skills

• Office Administration
• Facility Management
• Vendor Management
• Procurement & Coordination
• Inventory & Asset Management
• Workplace Safety & Hygiene
• Documentation & Record Keeping
• Communication & Follow-up
• Problem Solving

What We’re Looking For

Someone who takes ownership of the workplace, is hands-on with day-to-day requirements, follows up proactively, and ensures that employees have a smooth and well-managed office environment.

Location: Noida, Uttar Pradesh