Admin Executive - Virtual Assistant

Job Type: Full-Time, Permanent

Salary: ₹15,000 - ₹25,000 per month

Work Model: Hybrid. 2 Days Office + 3 Days Work From Home

Shift: Day & Night Shift

Location: Kalyan West, Maharashtra

Experience: 1+ Year

Job Summary:

We are looking for a highly organized and proactive Admin Executive - Virtual Assistant to provide administrative and operational support. The ideal candidate should be comfortable managing multiple tasks, schedules, emails, research, documentation, and day-to-day business activities.

Roles & Responsibility:

• Manage calendars, appointments, meetings, and reminders.
• Manage and respond to emails professionally and on time.
• Perform data entry and maintain accurate company records.
• Conduct online research and prepare required information or reports.
• Handle client inquiries and provide administrative support.
• Prepare presentations, documents, spreadsheets, and other administrative materials.
• Maintain and update Excel and Google Sheets trackers.
• Update CRM records, client details, leads, and task information.
• Use ChatGPT and other AI tools for research, drafting, summaries, and administrative work.
• Perform internet browsing and information gathering as required.
• Prepare and maintain invoices and payment records.
• Update basic bank transactions, expenses, and financial entries.
• Track expenses and maintain invoice documentation.
• Support project coordination and follow up on tasks and deadlines.
• Assist with social media and basic content-related tasks when required.
• Handle general back-office, administrative, and operational activities.

Requirements:

• Bachelor's degree preferred.
• Good knowledge of Microsoft Excel and Google Sheets.
• Experience with calendar and email management.
• Good internet research, data entry, and documentation skills.
• Comfortable using ChatGPT and AI tools.
• Basic knowledge of invoicing, expenses, and bank entries.
• CRM knowledge will be an advantage.
• Knowledge of QuickBooks will be an added advantage.
• Good communication and organizational skills.

Office Address:

Shop No. 3, Ground Floor, Vrindavan Palms,

Prime Gym, Behind Union Bank/Muscle,

Wayle Nagar, Gandhar Nagar,

Kalyan West, Maharashtra 421301