Admin Executive

We are looking for a hands-on Admin Executive to support end-to-end administrative and operational functions. This role plays a key part in ensuring smooth workflows across sales support, procurement, finance coordination, and office operations.

Key Responsibilities

· Manage end-to-end admin operations, including claims processing, procurement (Purchase Requisition/PO), and documentation.

· Support sales and finance workflows by preparing, tracking, and submitting claims, invoices, credit notes, and approvals.

· Coordinate procurement processes, including Purchase Requisition creation, PO issuance, and vendor communication.

· Handle office administration, including vendor setup, name card requests, and internal coordination.

· Manage staff purchases and assets, including sourcing, approvals, tracking, and proper documentation.

· Arrange business travel and logistics, including flight bookings, accommodation, itineraries, and claims.

· Oversee special operational tasks, such as scrap sales, disposal coordination, and vendor management.

· Arranging courier, such as Fedex and DHL

· Provide ad-hoc and backup support for management, events, and operational needs.

Requirements

· Diploma or equivalent in Business Administration or related field

· 1–3 years of experience in administrative, operations, or office support roles

· Experience in procurement, documentation, or finance coordination is an advantage

Skill Set

· Strong organisational skills with the ability to manage multiple tasks and deadlines

· High attention to detail, especially in handling financial and approval documents

· Process-driven mindset with understanding of workflows (Purchase Requisition → PO → Invoice → Payment)

· Good coordination and stakeholder management across internal teams and vendors

· System proficiency (e.g. ePurchase Requisition systems, databases, Microsoft Office – especially Excel)

· Clear communication skills with strong follow-up and accountability

· Problem-solving and adaptability in a fast-paced environment

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