Admin Coordinator

Administration Coordinator | Fixed-Term Part-Time (6 Months)

Location

Surry Hills - office-based.

Agency

McKenzie Partners

Hours

16-20 hours per week (some schedule flexibility), with additional hours when necessary.

Contract

6-month fixed-term contract (possible extension). Includes pro-rata annual and personal leave entitlements.

About the Role

We are seeking a highly organised, proactive Office Coordinator to join our full-service Creative and Media agency. This is an internal office coordination and administrative support role.

You will provide supporting admin to the CFO and help keep day-to-day agency operations running smoothly. This is an entry-level role - no accounting qualifications required - but the reconciliation and invoicing work demands someone who is genuinely comfortable working with numbers.

Key Responsibilities (not limited to)

Finance Administration

• Support end-of-month invoicing, including data entry, reconciliation, and invoice distribution.
• Reconcile major supplier invoices (Google, Meta, Amex) - high volume (approx. 120-150 invoices per supplier each month), routine in nature but requiring accuracy and consistency.
• Maintain and update records in Accountability (our internal ERP system) - full training provided, no prior experience necessary.
• Manage early-stage debt collection: monitoring outstanding accounts and compiling a follow-up list for the Account Service team to action (not client-facing calls).

Office & Operations

• Office supplies procurement
• Office events and functions
• Equipment setup and maintenance
• Internal systems and platform upkeep
• Travel bookings and logistics

What We're Looking For

• Approximately 1 year of experience in admin or office support.
• Confident using Microsoft 365, particularly Excel (at least basic level).
• A genuine numbers person - comfortable working with figures, spotting discrepancies, and handling high transaction volumes accurately. No accounting qualification required.
• Strong attention to detail and organisational skills.
• Reliable, able to manage multiple tasks, and work well in a team.

If this sounds like you, we'd love to hear from you.

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