Admin and Premises Assistant

Administration Assistant

Full-time | Term Time Only (plus 4 inset days). Start date September 26 or as soon as possible

Working Hours: Monday to Friday, 8.00am - 4.00pm, with some flexibility required. Term Time Only plus 4 inset days.

Salary: Grade 4.4, £25,185 per annum FTE (Term Time only £21,294). Pay rise pending.

Location: Drayton Community Primary School, near Abingdon, South Oxfordshire

We are seeking a reliable, highly organised, and proactive individual to join our friendly school team. This position involves administrative duties within the school office with practical support for general upkeep of the school premises. The successful candidate will play a key part in ensuring the smooth day-to-day running of the school, providing a warm welcome to pupils, parents, carers and visitors.

About Us

Drayton Community Primary School is a welcoming, one-form entry school situated just outside Abingdon in South Oxfordshire, with excellent transport links to the A34/M4, Oxford, Didcot, Wallingford and Wantage. We are proud of our strong community spirit, with an active parent group (FODSA), a dedicated team of staff, and children who are eager to learn and take pride in their achievements.

What We Offer

• A supportive and ambitious leadership team committed to staff wellbeing and professional growth
• A dedicated office team that contributes to and supports all aspects of the school
• A creative, inclusive environment where your voice is listened to and valued
• A warm, purposeful school culture with high expectations and clear routines
• Children who are enthusiastic, kind, knowledgeable about nature and keen to learn more
• A 6-month induction programme with a mentor, as part of a structured probation period

Key Responsibilities

Administrative Duties

Provide front-of-house reception services - greeting visitors, answering calls, handling enquiries (following confidentiality, safeguarding procedures and policies).

Assist, monitor and report on student attendance and absence.

Ability to monitor email correspondence, ensuring timely dissemination of information and responding to inquiries as need to facilitate effective communication.

Managing wraparound care bookings and organising trips/events using Arbor.

SEN administration duties in liaison with the SENDCO.

Purchasing and Invoicing.

Assist with correspondence, photocopying, filing, and other general administrative tasks.

Producing and circulating the school Newsletter.

Maintaining our school website ensuring the website is accurate, up-to-day, and compliant with statutory requirements.

Support the Senior Leadership Team and Office Manager with administrative tasks as required.

Handle first aid incidents and maintain medical records and reporting (training provided if necessary).

Cover gate and lunch hall/playground duties as required.

Assist in emergency situations as directed by the Office Manager or Senior Leadership Team.

Covering colleagues within the School office in times of absence.

Health & Safety Support

Support the upkeep of staff areas, ensuring they remain clean, tidy and well stocked where appropriate. Overseeing re-stock of regular supplies.

Regularly monitor our maintenance and identified hazard needs. Carry out minor repairs - eg. making things safe, fixing items that have come loose, unblocking sinks/toilets, general tidying.

Support with setting up rooms for events and school activities.

Adhere to health and safety regulations, ensuring safe working practices are followed at all times.

Work collaboratively with teachers, staff, and administration to support the overall upkeep of the school environment.

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