Accounts Payable

Job Description

Job Description

Specific responsibilities include:

• Process all Transactions related to Accounts Payable including, all Recurring Payables (Fixed or variable amount).
• Process Per Diems, Mileage, Reimbursements and, Subcontractor Checks on a weekly basis.
• Process Credit Card Payment to Credit Card Companies and, any other Payment as needed.
• Maintains a monthly list with the details of all Recurring Payables and, makes sure that all Invoices are received and posted properly.
• Request Taxpayer Identification Number and Certification (Form W-9) from all Vendors with no exception.
• Processes corresponding Form 1099 complying with Internal Revenue Service guidelines.
• Always maintains organized and, matched against the A/P Aging, all the “up-paid” invoices with its corresponding supporting documents.
• Request Invoices and/or any necessary document from Vendors when needed.
• Communicates with Vendors: i.e.: Payment(s) mailed; Invoice(s) Issues; Payment(s) over the phone.
• Communicates with Purchasing Department to resolve issues related to Accounts Payable, PO’s; Receivers, etc.
• Process A/P’s selected checks, attaches all supporting documents, sends them for signature and, keeps track of unsigned checks.
• Process Refunds due to overpayment from Customer(s). Receives all supporting documents with proper approvals from Accounts Receivable Accountant
• Keeps track of VOID checks in consecutive order, by Bank.
• Provides supporting documents and/or explanations promptly when requested.

• General Ledger Accounts
  • Responsible to Balance and analyze all related Accounts Payable accounts, which includes but not limited to Accounts Payable, All Deposits Accounts, Accrued Expenses, Prepaid Accounts,
  • Analysis of the Purchase Clearing and P.O. Variance Accounts to resolve any issues created when processing AP.

• Week/Month End
  • Balances A/P Aging to the Trial Balance on a weekly basis and, at Month End, after closing the Month.
  • Provides, monthly, to the Controller, a list of the transactions to be accrued with its corresponding documents to support the increase of Cost, Expense and Liability.
  • Reconciles Statement from Vendors.

• Credit Card
  • Reviews Credit Card Statements for any late fees, over the limit fees, foreign transaction fees and/or other fees that needs to be enter into the accounting system.
  • Codes and posts weekly concur upload files into Sage.

• Other
  • Be in communication with other Accountants and Supervisor.
  • Answers all emails and Voice messages promptly.
  • Special Assignments as requested.

Required Education and Experience:

• High school diploma or equivalent with the combination of experience
• Associate’s degree desirable
• Minimum of 3 years in the function of accounts payable
• Math and detail-oriented skills
• High ethical standards and professionalism, since they are often responsible for the banking and bookkeeping of a business
• Familiarity with computer technology and knowledge of a variety of software programs related to the field
• Ability to interact well with others

Key Competencies:

• Critical thinking and problem solving skills
• Planning and organizing
• Decision maker
• Exceptional Communication and Organizational skills
• Proven experience as a critical observer/thinker
• Maintain confidentiality at all levels
• Team player

Supervisory Responsibility – This role does not have any supervisory responsibility

Work Environment - This job operates in a clerical office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Position Type/Expected Hours of Work - This is a full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5 p.m. Occasional evening and weekend work may be required as job duties demand.

Additional Eligibility Qualifications:

Must pass a background check and drug test

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

AAP/EEO Statement:

Federal Signal Corporation (NYSE: FSS) builds and delivers equipment of unmatched quality that moves material, cleans infrastructure, and protects the communities where we work and live. Founded in 1901, Federal Signal is a leading global designer and manufacturer of products and total solutions that serve municipal, governmental, industrial and commercial customers. Headquartered in Oak Brook, IL, with manufacturing facilities worldwide, the Company operates two groups: Environmental Solutions and Safety and Security Systems.

For more information on Federal Signal, visit: www.federalsignal.com.

The Company is an equal opportunity employer. Qualified applicants will not be discriminated against on the basis of, and will receive consideration for employment without regard to, race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, genetic information, status as a protected veteran, or any other protected category, characteristic, or trait under applicable law. If you require reasonable accommodation in the application process, contact Human Resources at [email protected]. All other applications must be submitted online.