Accounts Payable / Accounts Receivable Manager

Accountivity is hiring! Job Title: Accounts Payable / Accounts Receivable Manager

Location: York Region, ON

Job Type: Permanent

Salary: $120,000-$130,000/year

Work Model: In Person

This posting is for an existing vacancy.

Our client in York Region, ON is actively looking for an Accounts Payable / Accounts Receivable Manager to join their team.

Position Description:

• The Accounts Payable / Accounts Receivable Manager is responsible for the overall leadership, oversight, and continuous improvement of the Accounts Payable and Accounts Receivable functions across a multi-entity organization.
• This role will provide hands-on leadership to the AP/AR team, ensuring transactions are processed accurately and on time, reconciliations are completed, outstanding items are actively managed, and appropriate financial controls are consistently followed.
• The successful candidate will have strong experience working in a multi-entity real estate environment and will be comfortable managing a high volume of transactions across commercial, residential, development, and corporate entities. Strong Newstar experience is highly preferred.
• The AP/AR Manager will work closely with Finance and Accounting leadership, Property Accounting, Property Management, Development, Residential, and other internal teams to improve processes, strengthen controls, resolve issues, and ensure the AP/AR functions operate efficiently and consistently.

Key Responsibilities:

Team Leadership & Oversight:

• Lead and oversee the day-to-day activities of the Accounts Payable and Accounts Receivable teams.
• Establish clear expectations, priorities, deadlines, and accountability across the team.
• Ensure team members understand their responsibilities and are appropriately trained and supported.
• Conduct regular team meetings and individual check-ins to review workload, outstanding items, issues, and priorities.
• Monitor team capacity and allocate responsibilities appropriately during high-volume periods, vacations, and absences.
• Develop cross-training within the AP/AR team to reduce dependency on individual employees.
• Coach and develop team members while addressing performance or process gaps proactively.
• Promote a culture of ownership, accuracy, collaboration, and continuous improvement.

Accounts Payable:

• Oversee the complete accounts payable cycle across multiple companies, properties, and projects.
• Ensure invoices are accurately coded, supported, approved, and processed in accordance with company policies and established approval authorities.
• Oversee purchase order and invoice matching processes and work with internal departments to resolve discrepancies.
• Ensure vendor payments, cheque runs, EFTs, and other payment processes are completed accurately and within required timelines.
• Review outstanding AP items and ensure exceptions and aged items are investigated and resolved.
• Monitor vendor accounts and statements and ensure discrepancies are addressed promptly.
• Ensure vendor records and payment information are properly maintained.
• Work closely with Property Accounting, Development, Residential, Commercial, and other departments to resolve AP-related issues.
• Support month-end and year-end processes relating to accounts payable.

Accounts Receivable:

• Oversee the accounts receivable function, including billing, cash receipts, payment application, tenant/customer accounts, and account maintenance.
• Ensure payments are accurately and promptly applied to the appropriate accounts.
• Monitor outstanding receivables and aged balances and ensure appropriate follow-up is occurring.
• Oversee the investigation and resolution of unapplied cash, payment discrepancies, account variances, and other outstanding items.
• Support the tracking and management of tenant and customer arrears.
• Work closely with Property Management, Development, Commercial, Residential, and Accounting teams to resolve outstanding receivable matters.
• Ensure AR reconciliations and supporting schedules are completed accurately and on time.
• Support month-end and year-end processes relating to accounts receivable.

Reconciliations & Financial Controls:

• Ensure AP and AR subledgers are regularly reconciled to the general ledger and discrepancies are investigated and resolved.
• Establish and maintain appropriate review and approval controls across AP and AR.
• Identify recurring discrepancies, errors, or process weaknesses and implement solutions to address the underlying cause.
• Review existing controls and recommend improvements that maintain strong financial oversight without creating unnecessary or duplicative review processes.
• Ensure appropriate segregation of duties is maintained.
• Ensure supporting documentation and approval records are complete and readily available for audit purposes.
• Monitor outstanding reconciling items and ensure they are resolved within appropriate timelines.
• Assist Finance leadership in developing and documenting standardized AP/AR policies, procedures, and controls.

Newstar & Process Improvement:

• Act as a key AP/AR resource for Newstar, ensuring the system is being used effectively and consistently by the team.
• Identify opportunities to better utilize Newstar functionality, reporting, and workflows.
• Review current AP/AR processes and identify opportunities for automation, standardization, and increased efficiency.
• Reduce reliance on manual tracking and unnecessary workarounds where system-based solutions are available.
• Partner with Finance leadership and other departments to improve end-to-end processes involving purchase orders, invoices, approvals, payments, receivables, collections, and reconciliations.
• Document processes and ensure procedures remain current as workflows evolve.
• Assist with testing and implementation of system and process improvements.

Reporting & Management Visibility:

• Provide Finance leadership with clear visibility into AP and AR performance and outstanding issues.
• Develop and maintain appropriate reporting for aged receivables, outstanding payables, unapplied cash, reconciliations, processing backlogs, and other key AP/AR metrics.
• Escalate significant issues, delays, control concerns, or unusual transactions in a timely manner.
• Track AP/AR priorities and ensure commitments and deadlines are followed through to completion.
• Provide regular updates on team performance, outstanding items, risks, and process improvement initiatives.

Audit & Compliance:

• Support internal and external audit requirements relating to AP and AR.
• Ensure requested documentation and supporting schedules are accurate, complete, and provided within required timelines.
• Maintain organized records and supporting documentation in accordance with company requirements.
• Assist with the implementation of audit recommendations relating to AP/AR processes and controls.
• Ensure AP/AR practices comply with established company policies and financial controls.

Cross-Functional Collaboration:

• Build strong working relationships with Property Accounting, Property Management, Development, Residential, Commercial, Corporate Accounting, Treasury, and other internal departments.
• Establish clear ownership and hand-offs between AP/AR and other departments.
• Work collaboratively to resolve issues rather than allowing outstanding items to move between departments without clear accountability.
• Participate in cross-functional process improvement initiatives affecting the Finance and Accounting function.

Qualifications:

• Postsecondary education in Accounting, Finance, Business Administration, or a related discipline.
• Minimum 5-7 years of progressive Accounts Payable and/or Accounts Receivable experience.
• Minimum 2-3 years of experience leading or managing an AP/AR team.
• Experience within the real estate, property management, development, or construction industry strongly preferred.
• Experience working within a multi-company or multi-entity environment.
• Strong Newstar experience highly preferred.
• Strong understanding of AP, AR, general ledger integration, reconciliations, month-end processes, and internal controls.
• Strong Excel skills and experience working with financial systems and reporting tools.
• Experience improving or implementing AP/AR processes and controls is considered a strong asset.

Key Competencies:

• Strong people leadership and team management skills.
• Hands-on management style with the ability to understand transaction-level issues while maintaining broader oversight.
• Strong attention to detail and commitment to accuracy.
• Excellent organizational and prioritization skills.
• Strong problem-solving and analytical abilities.
• Ability to identify root causes and implement practical solutions.
• Strong sense of ownership and accountability.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Strong communication and interpersonal skills.
• Collaborative approach when working across departments.
• Continuous improvement mindset.
• Ability to challenge existing processes constructively and introduce stronger, more efficient ways of working.

#J-18808-Ljbffr