Account Admin Assistant

We are seeking a responsible and detail-oriented Accounts Admin Assistant to support the daily accounting and administrative operations of our property management team (MCST). The successful candidate will be responsible for payment processing, record maintenance, banking, and providing excellent customer service to residents and stakeholders.

Main Duties and Responsibilities:

• Update term contractors list and forward a copy to Account Officer in charge.
• Key in General Ledger and Accounts Receivables into the computer every month.
• Attend to owners on their statement enquires.
• Forward all request for section 47 (1)(c) and receipt of Section 65 to their Accounts Officer in charge
• Update residents’ records upon notification in writing.
• Maintain cash book and petty cash.
• Prepare cash management form weekly and ensure approval from CM.
• Record receipts for maintenance fund and sinking fund received.
• Keying of monthly Accounts Receivable and issuing of cheques at Head Office (twice a month)
• Steps for issuing payment:
• o Check validity of invoices
• o Key into AP control sheet
• o Ensure invoices have been approved by CM and SM and AD/ED
• o Issue cheques for invoices to be paid in chronological order. (must check with the contract sum before cheque issued)
• Issue official receipts for all cash received.
• Issue official receipts for cheques received upon request.
• Ensure all cheques received/issued (with authorized signatories) are photo-copied. (Front and Back)
• Any failure to do so, bank charges incurred for retrieval of cheque image will be borne by you.
• Need to do banking at least once a week. Must bank in all cash and cheques on the last working day of each month.
• Prepare and complete accounts of the proceeding month within 10 days of the new month.
• To key in and update the deposit schedule promptly.
• To report to Property Executives on arrears
• Report to Accounts Officer in charge for all accounting and audit matters.
• Perform administrative functions such as answering phone calls, attending to tenant/resident queries,
• typing, filing, record keeping and including but not limited to receiving courier
• Any other works as instructed by the Property Executive

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